These terms are applicable to both Professional and Youth Fellowship applicants.
In order to gain the most out of the APNIC conference experience and to actively achieve the goals of this initiative, APNIC expects the fellows to comply with the following duties.
Before the Conference
- Subscribe to the Policy SIG (Special Interest Group) and APNIC-talk mailing lists and, where appropriate, participate.
- Join their local Network Operators Group (NOG), if one is present.
- Register and keep up to date with the program on the Conference website.
- Browse the conference speakers’ list to make appointments to meet at the venue to discuss topics of interest.
- Suggest and/or organize a session to share their views/experience with other Youth fellows.
- Join and participate in APNIC social media – Facebook, Twitter and LinkedIn.
During the conference
- Participate broadly in the conference agenda.
- Attend daily brief and/or debrief meetings.
- Participate in APNIC social media – Facebook, Twitter and LinkedIn.
- Help with Policy SIG preparation and discussions.
- Network with conference delegates at the social events.
After the conference
- Complete a follow-up survey on your experience to help us improve this initiative.
- Write a blog post to share your experience with the community.
- Participate in the Policy SIG mailing list to continue to engage with the discussions.
- Subscribe to the APNIC Training mailing list to keep up to date with the local training activities.
- Share your experience and knowledge with your institution’s students and management.
- Participate in the local NOG and/or other related ICT events.
- Post your experience to APNIC social media - Facebook, Twitter and LinkedIn.
- Valid passport.
- Conference or workshop registration.
- Any other travel documents required by your economy, transit economy, and/or host country.
Visa and transit visa eligibility and requirements
Fellows are responsible for obtaining all the necessary visa and related travel documents. Upon request, APNIC will provide a formal invitation letter to attend an APNIC conference for which the fellowship grant is provided.
- All flights will be arranged and booked by the APNIC travel agent and will only be purchased after all the necessary travel documents are obtained, including visas and transit visas, and a scanned copy of these documents are provided to APNIC.
- All tickets will be purchased based on the most direct route and least expensive fare. Fellows cannot create their own travel route, reroute or extend any itinerary booked by APNIC.
- APNIC will not be liable for any loss or expenses incurred by an applicant while arranging the necessary travel documents and obtaining the required visas from the relevant country authorities.
- APNIC will not be liable for any refusal to grant a visa by any relevant economy authority.
- APNIC will provide complimentary registration to attend the workshop or conference. An email will be sent to successful fellows with details to register.
- APNIC will book and cover the cost of a twin-shared hotel room either at the conference venue or within close proximity.
- Any hotel surcharges, e.g, telephone calls, room service, laundry, massage, movies, etc., are the responsibility of the fellow. It should be clearly noted that hotels may request a credit card or cash as deposit from a fellow to guarantee surcharge expenses.
- A fixed cash allowance of AUD 100 for the entire event will be provided to offset reasonable expenses such as ground transport and other incidentals not provided at the conference. This allowance will be paid upon the arrival of the fellow at the conference venue.
Reporting and responsibilities
- Fellows must attend all sessions and be present at the conference and/or workshop from start to finish every day.
- Fellows must meet with their mentors for daily briefings at an agreed place and time.
- Fellows are required to submit a summary report to APNIC within two weeks of the end of the Conference. More details on the length and focus of the report will be provided at the conference.
- Fellows are also required to complete conference and fellowship surveys.
Laws, regulations, and legislation
- As a fellow to the APNIC conference, it is your responsibility to comply with all local laws, regulations, and legislation of the country or countries to which you will travel. These include immigration and customs.
- APNIC is a not-for-profit organization incorporated in Australia and must therefore comply with all the laws, regulations, and legislation of Australia.
- APNIC is collecting personal information from you in order to process your application for an APNIC fellowship. Without this information, APNIC may not be able to process your application.
- APNIC will publish your name, country, and organization name on the public website and may also publish this information on APNIC’s Social Media accounts.
Health and Safety
- Fellows are responsible for maintaining their personal health and safety during the conference.
- APNIC strongly suggests that fellows seek guidance from their respective health authorities for any potential health risks in the city to be visited. Fellows should receive, at their own expense, all recommended vaccinations before travelling.
- APNIC is not responsible for the personal health and safety of any fellow.
- Obtaining and paying for any travel insurance is the sole responsibility of the fellow.
- Upon request, APNIC will assist in claims processing but APNIC will not pay nor apply for the claims.
- APNIC is not responsible for the loss or damage of any personal belongings.
- How you may complain about a breach of the Australian Privacy Principles by APNIC, and how APNIC will deal with such a complaint;
- How you may access and seek the correction of the personal information held by APNIC about you.
- Please note, while it is unlikely your personal information will be disclosed to any overseas recipient, some of your personal information may be stored by APNIC using computer servers located outside Australia.
- If a fellow is unable to attend the conference due to unforeseen circumstances, upon a fellow's written request, APNIC may in its discretion recommend the Fellowship Committee to consider the fellow for the next APNIC standalone conference.
Failure to Comply with Terms and Conditions
- Please note that if a fellow fails to comply with any one of the above-mentioned terms and conditions of the APNIC fellowship program, APNIC reserves the right to determine the appropriate course of action. This includes but is not limited to:
- Terminating a fellowship before the conference;
- Early departure from the conference;
- Covering costs for all expenditures.