Terms and Conditions of Registration


  1. Registration Fee Schedule
  2. Payment Information
  3. Walk-in Registrants
  4. Confirmation
  5. Cancellation of Conference
  6. Cancellation Policy
  7. Substitution of Registration
  8. Liability
  9. Event audio/video recording and photography
  10. Contact Information

A. Registration Fee Schedule

Table 1. Early Bird Fee for registration and payment prior to 1 December 2017

Category Workshop Only (USD/NPR) Conference Only (USD/NPR) Workshop & Conference (USD/NPR)
SAARC Region USD 150
NPR 15,000
USD 150
NPR 15,000
USD 300
NPR 30,000
APRICOT & APNIC Member USD 150 USD 150 USD 300
Standard USD 200 USD 200 USD 400

Table 2. Fee for registration and payment from 1 December 2017 to 18 February 2018

Category Workshop Only (USD/NPR) Conference Only (USD/NPR) Workshop & Conference (USD/NPR)
SAARC Region USD 200
NPR 20,000
USD 200
NPR 20,000
USD 400
NPR 40,000
APRICOT & APNIC Member USD 300 USD 300 USD 600
Standard USD 400 USD 400 USD 800

Table 3. Fee for Payment from 19 February 2018 onwards and on Site

Category Workshop Only (USD/NPR) Conference Only (USD/NPR) Workshop & Conference (USD/NPR)
SAARC Region USD 300
NPR 30,000
USD 300
NPR 30,000
USD 600
NPR 60,000
APRICOT & APNIC Member USD 400 USD 400 USD 800
Standard USD 500 USD 500 USD 1000

Table 4. Social Events Fee Schedule for Additional Ticket

Socials Opening Social Closing Social
Date 25 February 2018 28 February 2018
Fee Free for registered delegates Free for registered delegates
Additional Ticket USD 60
NPR 6,000
USD 60
NPR 6,000
  1. The SAARC region includes India, Bangladesh, Pakistan, Sri Lanka, Nepal, Bhutan, Afghanistan & Maldives
  2. Registration Fee is quoted in United States Dollar (USD) with the equivalent in Nepalese Rupees (NPR). Payment in NRP is applicable for Nepalese residents only
  3. Registration Fee charged includes entry to all official social events

B. Payment Information

Online payments via Credit card for APRICOT 2018 will be processed through PayPal in USD. You can also pay into APIA’s PayPal account directly via paypal@apia.org.

Payment by wire transfer in USD must include any of the applicant’s bank fees and should be remitted to the following bank account:

Bank Name: Westpac Banking Corporation
Bank Address: 275 Kent Street, Sydney, NSW 2000, Australia
Swift Code: WPACAU2S
Account type: United States Dollar
BSB: 034702
Account Number: 095708
Account Name: Asia Pacific Internet Association Pty Ltd

Payments by residents of Nepal can be made in Nepalese Rupees either by bank transfer to npIX or by cheque made payable to “Internet Exchange Nepal”. The account details for npIX is as follows:

Bank Name: Bank of Kathmandu
Bank Address: Kamal Pokhari, Kathmandu
Swift Code: BOKLNPKA
Account type: Nepalese Rupee
Account Number: 010000061750524
Account Name: Internet Exchange Nepal

Registrants must state the APRICOT Registration number (found in the invoice generated by the registration system) when sending the wire transfer so that payment to be credited properly. An email with details of the wire transfer should also be sent to secretariat@apricot.net stating your payment reference number, remittance number, wire transfer amount, name, organisation and contact details (postal and e-mail address, telephone, and fax numbers).

Online Registration

It is highly recommended that you register online to secure your attendance well in advance of the conference start date. Early registration will facilitate in the planning of the conference. Delegates who have difficulties in making online registration payment should contact the Secretariat at secretariat@apricot.net to arrange an alternative payment method.

On-site Payment

On-site conference payment can be made at the Registration Desk from 19 February 2018 onwards. Cash Payments are accepted in USD only, as outlined in the Registration Fee Schedule. Please check the website for Registration Desk Opening Hours. Please prepare the exact amount as change may not be available.

C. Walk-in Registrants

Walk-in registrants are not normally allowed for the workshops. If you choose to walk in for the workshops, please bear in mind that you may not be able to join the workshop of your choice.

D. Confirmation

A confirmation email complete with an invoice and an invitation letter will be sent to you by email upon completing the online registration form. Please keep it for your reference.

E. Cancellation of Conference

If for any reason the conference is cancelled, the APRICOT will refund in full, all registration fees received less bank or credit card charges. APIA, APNIC and all other entities, including but not limited to host, local organisers and supporting organisations of the event, will NOT be liable for any losses or damage suffered or incurred by the registrant or any other third party arising out of, or in any way connected with, the cancellation of the conference. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.

F. Cancellation Policy

Cancellation Date Cancellation Fees
Before 31 Dec 2017 Wire Transfer of USD50 or Credit Card Levy of USD50
Before 31 January 2018 50% of paid amount
Before 18 Feb 2018 75% of paid amount
After 18 Feb 2018 100% of paid amount

For refunds via wire transfer or credit card, a flat USD 50 will be levied to cover bank administrative charges. The refund process may take up to 1 month from the conference closing date to complete.

G. Substitution of Registration

If you are unable to attend the workshop and/or conference, you may appoint a substitute to attend. Simply inform us at secretariat@apricot.net and quote your order number and the new contact details of the substitute registration. We will liaise with the new registrant directly.

H. Liability

If you are unable to attend the conference for any reason other than cancellation of the conference, the Organisers and other entities including but not limited to, local organisers, the host and supporting organisations of the event, will not be liable for any resulting losses, financial or otherwise. To the extent permitted by law, the Organisers have no liability whatsoever for any loss (including consequential loss), damage, expense, claim or proceeding in respect of:

  1. Damage to, loss, destruction or loss of use of any real or personal property;
  2. Any injury to, disease or death of, persons; or
  3. Pure economic loss suffered by third parties, in respect of any act or omission, negligent, wilful or otherwise, arising out of or in any way connected with the conference.

The registrant indemnifies the Organisers against:

  1. Any claim or proceeding that is made, threatened or commenced against the Organisers; and
  2. Any direct or indirect cost, liability, loss (including consequential loss), damage or expense (including legal and other professional costs on a full indemnity basis) incurred by or awarded against the Organisers from a claim or proceeding commenced by the registrant, the registrant's estate or a third party on behalf of the registrant arising in any way or in connection with the conference.

I. Event audio/video recording, photography and live transcript

During the workshops, conferences and meetings, photographs may be taken by the hosts/organisers for use in their publications or other promotional material. In addition, many sessions are subject to video and audio recording for webcasting and archival purposes. By attending the sessions, you agree to allow the Organisers and other entities including but not limited to, local organizers, hosts, co-hosts and supporting organizations, the unrestricted right and permission to copyright and use, reuse, publish, and republish video and/or audio recordings, photographs, presentations or pictures of you or those in which you may be included. Also, live transcript services will be provided in some sessions. Due to the inherent difficulties in capturing a live speaker's words, it is possible transcripts may contain errors and mistranslations. The appointed Scribers and the Organisers accept no liability for any event or action resulting from the content of the transcripts.

J. Contact Information

APRICOT 2018 Conference Secretariat
c/o APNIC Pty Ltd
6 Cordelia Street
South Brisbane Qld
T: +61 7 3858 3113
M: +61 4 5038 7872
W: 2018.apricot.net
E: secretariat@apricot.net