TERMS AND CONDITIONS OF REGISTRATION
Contents
- Registration Fee Schedule
- Payment Information
- Walk-in Registrants
- Confirmation
- Cancellation of Conference
- Cancellation Policy
- Substitution of Registration
- Liability
- APRICOT 2020 Delegate Networking App
- Event audio/video recording and photography
- Contact Information
A. Registration Fee Schedule
Table 1. Early Bird Fee for registration and payment by 31st December 2019
| Category | Workshop (USD) | Conference (USD) |
|---|---|---|
| APNIC & IAA Member | USD319 | USD319 |
| Standard | USD396 | USD396 |
Table 2. Fee for registration and payment from 1st January to 6th February 2020
| Category | Workshop (USD) | Conference (USD) |
|---|---|---|
| APNIC & IAA Member | USD396 | USD396 |
| Standard | USD495 | USD495 |
Table 3. Fee for Payment from 7th February 2020 onwards and on-site
| Category | Workshop (USD) | Conference (USD) |
|---|---|---|
| APNIC & IAA Member | USD484 | USD484 |
| Standard | USD605 | USD605 |
Social Events Fee Schedule for Additional Ticket
| Socials | Opening Social | Closing Social |
|---|---|---|
| Date | 18 February 2020 | 21 February 2020 |
| Fee | Free for all registered delegates | Free for all registered delegates |
| Ticket price for accompanying person | USD99 | USD99 |
Notes
- Registration Fee is quoted in United States Dollar (USD)
- The foreign exchange rate from AUD to USD is 1.46 but this figure may differ as charged by your bank
- Registration Fee charged includes entry to all official social events. However, entry to the socials will be via tickets issued at the conference venue Registration Desk
- Registration Fee charged includes Australian Goods & Services Tax (GST) of 10%
- All fees are payable upon registration via Credit Card. If you wish pay by bank transfer, please contact secretariat@apricot.net to make the necessary arrangements prior to registration.
B. Payment Information
Online payments via Credit card for APRICOT 2020 will be processed through PayPal.
Online Registration
It is highly recommended that you register online to secure your attendance well in advance of the conference start date. Early registration will facilitate in the planning of the conference. Delegates who have difficulties in making online payment should contact the Secretariat at secretariat@apricot.net to arrange an alternative payment method.
On-site Payment
On-site conference payment can be made at the Registration Desk from 18 February 2020 onwards. Cash Payments are accepted in USD or AUD only, as outlined in the Registration Fee Schedule. Please check the website for Registration Desk Opening Hours. Please prepare the exact amount to pay as change may not be available.
C. Walk-in Registrants
Walk-in registrants are not normally allowed for the workshops. If you choose to walk in for the workshops, please bear in mind that you may not be able to join the workshop of your choice.
D. Confirmation
A confirmation email complete with an invoice and an invitation letter will be sent to you by email upon completing the online registration form. Please keep it for your reference.
E. Cancellation of Conference
If for any reason the conference is cancelled, the APRICOT will refund in full, all registration fees received less bank or credit card charges. APIA, APNIC and all other entities, including but not limited to host, local organisers and supporting organisations of the event, will NOT be liable for any losses or damage suffered or incurred by the registrant or any other third party arising out of, or in any way connected with, the cancellation of the conference. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.
F. Cancellation Policy
| Cancellation Date | Cancellation Fees |
|---|---|
| On or before 31st December 2019 | Wire Transfer of USD50 or Credit Card Levy of USD50 |
| Before 18th February 2020 | 50% of paid amount |
| On or after 18th February 2020 | 100% of paid amount |
For refunds via wire transfer or credit card, a flat USD 50 will be levied to cover bank administrative charges. The refund process may take up to 1 month from the conference closing date to complete.
G. Substitution of Registration
If you are unable to attend the workshop and/or conference, you may appoint a substitute to attend. Simply inform us at secretariat@apricot.net , quote your order number and the new contact details of the substitute registration. We will liaise with the new registrant directly.
H. Liability
If you are unable to attend the conference for any reason other than cancellation of the conference, the Organisers and other entities including but not limited to, local organisers, the host and supporting organisations of the event, will not be liable for any resulting losses, financial or otherwise. To the extent permitted by law, the Organisers have no liability whatsoever for any loss (including consequential loss), damage, expense, claim or proceeding in respect of:
- Damage to, loss, destruction or loss of use of any real or personal property;
- Any injury to, disease or death of, persons; or
- Pure economic loss suffered by third parties, in respect of any act or omission, negligent, wilful or otherwise, arising out of or in any way connected with the conference.
Indemnity
The registrant indemnifies the Organisers against:
- Any claim or proceeding that is made, threatened or commenced against the Organisers; and
- Any direct or indirect cost, liability, loss (including consequential loss), damage or expense (including legal and other professional costs on a full indemnity basis) incurred by or awarded against the Organisers from a claim or proceeding commenced by the registrant, the registrant's estate or a third party on behalf of the registrant arising in any way or in connection with the conference.
I. APRICOT 2020 Delegate Networking App
The APRICOT 2020 delegate networking app is powered by Whova. If you agree to register for the APRICOT 2020 delegate networking app during the conference registration process, you understand that the name and email address you provided in your registration will be shared with Whova for creating your account on the app.
This information, plus any other information you submit on the APRICOT 2020 delegate networking app, is subject to the Privacy Policy of Whova.
Your usage of the APRICOT 2020 delegate networking app is also subject to Whova's Terms of Use.
J. Event audio/video recording, photography and live transcript
During the workshops, conferences and meetings, photographs may be taken by the hosts/organisers for use in their publications or other promotional material. In addition, many sessions are subject to video and audio recording for webcasting and archival purposes. By attending the sessions, you agree to allow the Organisers and other entities including but not limited to, local organizers, hosts, co-hosts and supporting organisations, the unrestricted right and permission to copyright and use, reuse, publish, and republish video and/or audio recordings, photographs, presentations or pictures of you or those in which you may be included. Also, live transcript services will be provided in some sessions. Due to the inherent difficulties in capturing a live speaker's words, it is possible transcripts may contain errors and mistranslations. The appointed Scribers and the Organisers accept no liability for any event or action resulting from the content of the transcripts
K. Contact Information
APRICOT 2020 Conference Secretariat
c/o APNIC Pty Ltd
6 Cordelia Street
South Brisbane Qld
Australia
T: +61738583113
M: +61450387872
E: secretariat@apricot.net