TERMS AND CONDITIONS OF REGISTRATION
Contents
- Events and Dates
- Registration Fee Schedule
- Registration
- Confirmation
- Cancellation of Conference
- Cancellation Policy
- Substitution of Registration
- Liability
- Indemnity
- Event audio/video recording and photography
- Contact Information
A. Events and Dates
| Category | Date |
|---|---|
| APRICOT Workshops | 18 – 22 February 2019 |
| APRICOT Conference | 25 – 28 February 2019 |
B. Registration Fee Schedule
Table 1. Early Bird Fee for registration and payment prior to 1 December 2018
| Category | Workshop Only (USD) | Conference Only (USD) |
|---|---|---|
| APRICOT & APNIC Member | USD 150 | USD 150 |
| APAN 47 Participant* | N/A | USD 200 |
| Standard | USD 200 | USD 200 |
Table 2. Fee for registration and payment from 1 December 2018 to 10 February 2019
| Category | Workshop Only (USD) | Conference Only (USD) |
|---|---|---|
| APRICOT & APNIC Member | USD 300 | USD 300 |
| APAN 47 Participant* | N/A | USD 200 |
| Standard | USD 400 | USD 400 |
Table 3. Fee for Payment from 11 Feb 2019 onwards, including on site
| Category | Workshop Only (USD) | Conference Only (USD) |
|---|---|---|
| APRICOT & APNIC Member | USD 400 | USD 400 |
| APAN 47 Participant* | N/A | USD 200 |
| Standard | USD 500 | USD 500 |
Table 4. Social Events Fee Schedule for Additional Ticket
| Socials | Opening Social | Closing Social |
|---|---|---|
| Date | 25 February 2019 | 28 February 2019 |
| Fee | Free for all registered delegates | Free for all registered delegates |
| Ticket price for each accompanying person | USD 60 | USD 60 |
Notes
- All fees are payable upon registration via Credit Card
- Your registration is not confirmed until full payment is received
- Registration Fee is quoted in United States Dollar (USD)
- Registration Fee charged includes entry to all official social events
- Registration Fee charged includes all applicable local taxes
- APAN Participants need to provide their APAN registration number to enjoy the special rates. In addition, they must provide proof of their APAN registration when registering for APRICOT 2019 Conference on site
C. Registration
To attend the APRICOT Workshop &/or Conference, all delegates must register online and pay in full via Credit card.
Delegates who have difficulty in making online registration payment are requested to contact the Secretariat to arrange payment via bank transfer or direct payment to APRICOT’s PayPal account.
Once payment is received via the chosen alternative method, a unique code will be provided to you to register online.
On-site conference payment can be made at the Registration Desk from 18 February 2019 onwards. Cash Payments are accepted in USD only, as outlined in the Registration Fee Schedule. Please check the website for Registration Desk Opening Hours. Please prepare the exact amount to pay as change may not be available.
Walk-in registrants are not allowed for the workshops.
D. Confirmation
A confirmation email complete with an invoice and an invitation letter will be sent to you by email upon completing the online registration form. Please keep it for your reference.
E. Cancellation of Conference
If for any reason the conference is cancelled, the APRICOT will refund in full, all registration fees received less bank or credit card charges. APIA, APNIC and all other entities, including but not limited to host, local organisers and supporting organisations of the event, will NOT be liable for any losses or damage suffered or incurred by the registrant or any other third party arising out of, or in any way connected with, the cancellation of the conference. Such losses or damage include, but are not limited to, loss of airfare, accommodation deposits or other associated costs or loss or damage to property.
F. Cancellation Policy
| Cancellation Date | Cancellation Fees |
|---|---|
| Before 31 Dec 2018 | Wire Transfer of USD 50 or Credit Card Levy of USD 50 |
| Before 31 January 2019 | 50% of paid amount |
| Before 18 Feb 2019 | 75% of paid amount |
| After 18 Feb 2019 | 100% of paid amount |
For refunds via wire transfer or credit card, a flat USD 50 will be levied to cover bank administrative charges. The refund process may take up to 1 month from the conference closing date to complete.
G. Substitution of Registration
If you are unable to attend the workshop and/or conference, you may appoint a substitute to attend. Simply inform us at secretariat@apricot.net and quote your order number and the new contact details of the substitute registration. We will liaise with the new registrant directly.
H. Liability
If you are unable to attend the conference for any reason other than cancellation of the conference, the Organisers and other entities including but not limited to, local organisers, the host and supporting organisations of the event, will not be liable for any resulting losses, financial or otherwise. To the extent permitted by law, the Organisers have no liability whatsoever for any loss (including consequential loss), damage, expense, claim or proceeding in respect of:
- Damage to, loss, destruction or loss of use of any real or personal property;
- Any injury to, disease or death of, persons; or
- Pure economic loss suffered by third parties, in respect of any act or omission, negligent, wilful or otherwise, arising out of or in any way connected with the conference.
I. Indemnity
The registrant indemnifies the Organisers against:
- Any claim or proceeding that is made, threatened or commenced against the Organisers; and
- Any direct or indirect cost, liability, loss (including consequential loss), damage or expense (including legal and other professional costs on a full indemnity basis) incurred by or awarded against the Organisers from a claim or proceeding commenced by the registrant, the registrant's estate or a third party on behalf of the registrant arising in any way or in connection with the conference.
J. Event audio/video recording, photography and live transcript
During the workshops, conferences and meetings, photographs may be taken by the hosts/organisers for use in their publications or other promotional material. In addition, many sessions are subject to video and audio recording for webcasting and archival purposes. By attending the sessions, you agree to allow the Organisers and other entities including but not limited to, local organizers, hosts, co-hosts and supporting organizations, the unrestricted right and permission to copyright and use, reuse, publish, and republish video and/or audio recordings, photographs, presentations or pictures of you or those in which you may be included. Also, live transcript services will be provided in some sessions. Due to the inherent difficulties in capturing a live speaker's words, it is possible transcripts may contain errors and mistranslations. The appointed Scribers and the Organisers accept no liability for any event or action resulting from the content of the transcripts.
K. Contact Information
APRICOT 2019 Conference Secretariat
c/o APNIC Pty Ltd
6 Cordelia Street
South Brisbane Qld
Australia
T: +61 7 3858 3113
M: +61 4 5038 7872
W: 2019.apricot.net
E: secretariat@apricot.net